Policy & Resources Committee

 

 

Date:

10 October 2019

Time:

4.00pm

Venue

Council Chamber

Members:

Councillors: Platts (Chair), Yates (Deputy Chair), Mac Cafferty (Opposition Spokesperson), Bell (Group Spokesperson), Allcock, Clare, Gibson, Janio, Moonan and Shanks

Contact:

Lisa Johnson

Democratic Services Manager

01273 291228

lisa.johnson@brighton-hove.gov.uk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Agendas and minutes are published on the council’s website www.brighton-hove.gov.uk.  Agendas are available to view five working days prior to the meeting date.

 

Electronic agendas can also be accessed through our meetings app available through ModernGov: iOS/Windows/Android

 

This agenda and all accompanying reports are printed on recycled paper

 
 
                                                                             

 

 

 

 

 

 

AGENDA

 

PART ONE

Page

 

<AI1>

 

PROCEDURAL MATTERS

</AI1>

<AI2>

36       Procedural Business

 

 

(a)      Declaration of Substitutes: Where Councillors are unable to attend a meeting, a substitute Member from the same Political Group may attend, speak and vote in their place for that meeting.

 

(b)      Declarations of Interest:

 

(a)      Disclosable pecuniary interests;

(b)      Any other interests required to be registered under the local code;

(c)      Any other general interest as a result of which a decision on the matter might reasonably be regarded as affecting you or a partner more than a majority of other people or businesses in the ward/s affected by the decision.

 

In each case, you need to declare

(i)        the item on the agenda the interest relates to;

(ii)      the nature of the interest; and

(iii)     whether it is a disclosable pecuniary interest or some other interest.

 

If unsure, Members should seek advice from the committee lawyer or administrator preferably before the meeting.

 

(c)      Exclusion of Press and Public: To consider whether, in view of the nature of the business to be transacted, or the nature of the proceedings, the press and public should be excluded from the meeting when any of the following items are under consideration.

 

NOTE: Any item appearing in Part Two of the Agenda states in its heading the category under which the information disclosed in the report is exempt from disclosure and therefore not available to the public.

 

A list and description of the exempt categories is available for public inspection at Brighton and Hove Town Halls.

 

 

</AI2>

<AI3>

37       Minutes

11 - 54

 

To consider the minutes of the meetings held on:

           

(i)    11 July 2019 (copy attached)

(ii)  18 July 2019 (copy attached)

 

To note the Decision of the Urgency Sub-Committee held on:

 

(i)     12 September 2019 (copy attached)

 

 

</AI3>

<AI4>

38       Chair's Communications

 

 

</AI4>

<AI5>

39       Call Over

 

 

(a)          Items (42 - 69) will be read out at the meeting and Members invited to reserve the items for consideration.

 

(b)          Those items not reserved will be taken as having been received and the reports’ recommendations agreed.

 

 

</AI5>

<AI6>

 

GENERAL MATTERS

</AI6>

<AI7>

40       Public Involvement

55 - 58

 

To consider the following matters raised by members of the public:

 

(a)      Petitions: to receive any petitions presented by members of the public to the full Council or as notified for presentation at the meeting by the due of (10 days);

 

(i)            Change the Disabled Bus Time

 

Petition referred from Full Council held on 25 July 2019

 

(ii)    Stop the Theft of Brighton General Hospital Site: Keep it Public! (copy attached)

 

(b)      Written Questions: to receive any questions submitted by the due date of 12 noon on the 4 October 2019;

 

(c)      Deputations: to receive any deputations submitted by the due date of 12 noon on the 4 October 2019.

 

 

</AI7>

<AI8>

41       Member Involvement

59 - 60

 

To consider the following matters raised by councillors:

 

(a)      Petitions: to receive any petitions submitted to the full Council or at the meeting itself;

 

(b)      Written Questions: to consider any written questions;

 

(c)      Letters: to consider any letters;

 

(d)      Notices of Motion: to consider any Notices of Motion referred from Council or submitted directly to the Committee.

 

(i) Reducing Our Internet-Related Carbon Impact (copy attached)

 

 

 

</AI8>

<AI9>

42       Targeted Budget Management (TBM) 2019/20: Month 5

61 - 120

 

Report of the Executive Director Finance & Resources (copy attached)

 

 

Contact Officer:

Jeff Coates

Tel: 01273 292364

 

 

Ward Affected:

All Wards

 

 

 

</AI9>

<AI10>

43       Orbis Insurance Tender 2020

121 - 126

 

Report of the Executive Driector Finance & Resources (copy attached)

 

 

Contact Officer:

Caroline Hayes

 

 

 

Ward Affected:

All Wards

 

 

 

</AI10>

<AI11>

44       Adoption of the Shoreham Harbour Joint Area Action Plan

127 - 310

 

Report of the Executive Director Economy Environment & Culture (copy attached)

 

 

Contact Officer:

Steve Tremlett

Tel: 01273 292108

 

 

Ward Affected:

South Portslade

 

 

 

</AI11>

<AI12>

45       Collaborative procurement of Hard Facilities Management contracts  - planned, term and reactive maintenance

311 - 326

 

Report of the Executive Director Economy, Environment & Culture (copy attached)

 

 

Contact Officer:

Martin Hilson

Tel: 01273 291452

 

 

Ward Affected:

All Wards

 

 

 

</AI12>

<AI13>

46       Adoption South East

327 - 332

 

Report of the Executive Director Families Children & Learning (copy attached)

 

 

Contact Officer:

Deb Austin

Tel: 01273 291407

 

 

Ward Affected:

All Wards

 

 

 

</AI13>

<AI14>

47       Annual Waiver Report

333 - 352

 

Report of the Executive Director Finance & Resources (copy attached)

 

 

Contact Officer:

Cliff Youngman

Tel: 01273 291408

 

 

</AI14>

<AI15>

48       Procurement of a Corporate Office Supplies Contract

353 - 360

 

Report of the Executive Director Finance & Resources (copy attached)

 

 

Contact Officer:

Gabbi Bancroft

Tel: 01273 292211

 

 

Ward Affected:

All Wards

 

 

 

</AI15>

<AI16>

49       Proposals Arising from the Pay and Reward Review 2019

361 - 382

 

Report of the Executive Director Finance & Resourcecs (copy attached)

 

 

Contact Officer:

Alison Mcmanamon

Tel: 01273 290511

 

 

Ward Affected:

All Wards

 

 

 

</AI16>

<AI17>

50       Working Towards a Fair and Inclusive Workplace

383 - 434

 

Report of the Executive Director Finance & Resourcecs (copy attached)

 

 

Contact Officer:

Alison Mcmanamon

Tel: 01273 290511

 

 

Ward Affected:

All Wards

 

 

 

</AI17>

<AI18>

51       Self-Supply Water Licence

435 - 442

 

Report of the Executive Director Economy Environment & Culture (copy attached)

 

 

Contact Officer:

Kelvin Newman

Tel: 01273 290599

 

 

Ward Affected:

All Wards

 

 

 

</AI18>

<AI19>

52       Full Review of Polling Districts and Polling Places 2019

443 - 510

 

Report of the Executive Lead Strategy Governance & Law (copy attached)

 

 

Contact Officer:

Michael Appleford

Tel: 01273 291997

 

 

Ward Affected:

All Wards

 

 

 

</AI19>

<AI20>

53       Frederick Street - Scheme Approval

511 - 530

 

Report of the Executive Director Neighbourhoods, Communities & Housing (copy attached)

 

 

Contact Officer:

Laura Webster

Tel: 01273 292705

 

 

Ward Affected:

St Peter's & North Laine

 

 

 

</AI20>

<AI21>

54       Disposal by lease of Two Sites at Dunster Close, Hollingdean

531 - 546

 

Report of the Executive Director Neighbourhoods, Communities & Housing (copy attached)

 

 

</AI21>

<AI22>

55       Attendance Support Procedure

 

 

Report of the Executive Director Finance & Resources (copy to follow)

 

 

</AI22>

<AI23>

56       King Alfred Development

547 - 558

 

Report of the Executive Director Economy Environment & Culture (copy attached)

 

 

Contact Officer:

Mark Jago

Tel: 01273 291106

 

 

Ward Affected:

All Wards

 

 

 

</AI23>

<AI24>

57       Housing Supply Update Report 2019-2023

559 - 572

 

Report of the Executive Director Neighbourhoods, Communities & Housing (copy attached)

 

 

</AI24>

<AI25>

58       Royal Pavilion Estate Capital Project Phase 1

573 - 580

 

Report of the Executive Director Economy Environment & Culture (copy attached)

 

 

Contact Officer:

Richard Davies

Tel: 01273 296825

 

 

Ward Affected:

All Wards

 

 

 

</AI25>

<AI26>

59       EU Withdrawal: Response to Full Council Notice of Motion

 

 

Report of the Executive Lead Strategy Governance & Law (copy to follow after the Special Council meeting being held on 3 October 2019)

 

 

</AI26>

<AI27>

60       Home Purchase Policy opportunity - purchase of a portfolio of properties

581 - 586

 

Report of the Executive Director Neighbourhoods, Communities & Housing (copy attached)

 

 

Contact Officer:

Diane Hughes

Tel: 01273 293159

 

 

Ward Affected:

East Brighton; Hanover & Elm Grove

 

 

 

</AI27>

<AI28>

61       RPM Trust

587 - 604

 

Report of the Executive Director Economy Environment & Culture (copy attached)

 

 

Contact Officer:

Steve Foster

Tel: 01273 291646

 

 

Ward Affected:

All Wards

 

 

 

</AI28>

<AI29>

62       Site Purchase - Valley Social Centre

605 - 612

 

Report of the Executive Director Economy Environment & Culture (copy attached)

 

 

Contact Officer:

Jo Thompson

Tel: 01273 291466

 

 

Ward Affected:

East Brighton

 

 

 

</AI29>

<AI30>

63       Lease Surrender - Oakley Motor Units Ltd, Oakley House, Edward St, Brighton

613 - 616

 

Report of the Executive Director Neighbourhoods, Communities & Housing (copy attached)

 

 

Contact Officer:

Ododo Dafe

Tel: 01273 293201

 

 

Ward Affected:

Queen's Park

 

 

 

</AI30>

<AI31>

64       Appointment of Councillors to Outside Bodies

 

 

To approve the appointment of Councillors to the following:

 

1.    A member of Brighton & Hove Seaside Community Homes Ltd

-       Councillor Knight

 

2.    A member of the Homes for the City of Brighton & Hove Limited Liability Company Board

-       Councillor Williams

 

3.    A Director of the Homes for the City of Brighton & Hove Design & Build Company Limited

-       Councillor Williams

 

 

Contact Officer: Abraham Ghebre-Ghiorghis                  Tel: 01273 291500

 

Ward(s) Affected: All

 

 

</AI31>

<AI32>

65       Items Referred For Council

 

 

To consider items to be submitted to the 24 October 2019 Council meeting for information.

 

 

 

</AI32>

<AI33>

 

PART TWO

</AI33>

<AI34>

66       Appendix 1 to Item 63 - Lease surrender – Oakley Motor Units Ltd, Oakley House, Edward St, Brighton - Exempt Category 3

617 - 618

 

Report of the Executive Director Neighbourhoods, Communities & Housing (copy attached)

 

 

Contact Officer:

Ododo Dafe

Tel: 01273 293201

 

 

Ward Affected:

All Wards

 

 

 

</AI34>

<AI35>

67       Site Purchase - Valley Social Centre - Exempt Category 3

619 - 622

 

Report of the Executive Director Economy Environment & Culture (copy attached)

 

 

Contact Officer:

Jo Thompson

Tel: 01273 291466

 

 

Ward Affected:

East Brighton

 

 

 

</AI35>

<AI36>

68       Hollingdean Depot Vehicle Operators Licence - Exempt Categories 1, 2, 3, 4 & 5

623 - 634

 

Report of the Executive Director Economy Environment & Culture (copy attached)

 

 

Contact Officer:

Rachel Chasseaud

Tel: 01273 290753

 

 

Ward Affected:

All Wards

 

 

 

</AI36>

<AI37>

69       Part Two Minutes - Exempt Categories 1, 2, 3 4 & 5

635 - 638

 

To note the Decision of the Urgency Sub-Committee held on:

 

(i)            11 July 2019 (copy attached)

(ii)          24 July 2019 (copy attached)

 

 

 

 

</AI37>

<AI38>

70       Part Two Proceedings

 

 

To consider whether the items listed in Part Two of the agenda and decisions thereon should remain exempt from disclosure to the press and public.

 

 

</AI38>

<TRAILER_SECTION>

 

The City Council actively welcomes members of the public and the press to attend its meetings and holds as many of its meetings as possible in public.  Provision is also made on the agendas for public questions to committees and details of how questions can be raised can be found on the website and/or on agendas for the meetings.

 

The closing date for receipt of public questions and deputations for the next meeting is 12 noon on the fourth working day before the meeting.

 

Meeting papers can be provided, on request, in large print, in Braille, on audio tape or on disc, or translated into any other language as requested.

Infra-red hearing aids are available for use during the meeting. If you require any further information or assistance, please contact the receptionist on arrival.

 

FURTHER INFORMATION

For further details and general enquiries about this meeting contact Mark Wall, (01273 291006, email mark.wall@brighton-hove.gov.uk) or email democratic.services@brighton-hove.gov.uk

 

WEBCASTING NOTICE

This meeting may be filmed for live or subsequent broadcast via the Council’s website.  At the start of the meeting the Chair will confirm if all or part of the meeting is being filmed.  You should be aware that the Council is a Data Controller under the Data Protection Act 1998.  Data collected during this web cast will be retained in accordance with the Council’s published policy.

 

Therefore, by entering the meeting room and using the seats in the chamber you are deemed to be consenting to being filmed and to the possible use of those images and sound recordings for the purpose of web casting and/or Member training.  If members of the public do not wish to have their image captured, they should sit in the public gallery area.

 

ACCESS NOTICE

The Public Gallery is situated on the first floor of the Town Hall and is limited in size but does have 2 spaces designated for wheelchair users.  The lift cannot be used in an emergency.  Evac Chairs are available for self-transfer and you are requested to inform Reception prior to going up to the Public Gallery.  For your own safety please do not go beyond the Ground Floor if you are unable to use the stairs.

Please inform staff on Reception of this affects you so that you can be directed to the Council Chamber where you can watch the meeting or if you need to take part in the proceedings e.g. because you have submitted a public question.

 

FIRE / EMERGENCY EVACUATION PROCEDURE

If the fire alarm sounds continuously, or if you are instructed to do so, you must leave the building by the nearest available exit.  You will be directed to the nearest exit by council staff.  It is vital that you follow their instructions:

·         You should proceed calmly; do not run and do not use the lifts;

·         Do not stop to collect personal belongings;

·         Once you are outside, please do not wait immediately next to the building, but move some distance away and await further instructions; and

·         Do not re-enter the building until told that it is safe to do so.

 

Date of Publication - Wednesday, 2 October 2019

 

 

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Contact Officer:

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Tel:- FIELD_AUTHOR_TEL*MERGEFORMAT

 

 

Ward Affected:

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Contact Officer:

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Tel:- FIELD_AUTHOR_TEL*MERGEFORMAT

 

 

Ward Affected:

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